Last Updated: 15/04/2020 15:19
The Society of Cambridge Youths
The Society is committed to protecting your personal information and being transparent about what we do with it, no matter how you interact with us. That’s whether you want to join us, donate, buy goods, contribute or want information, or want to learn more about what we do.
We are committed to using your personal information in accordance with our responsibilities.
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The Society of Cambridge Youths (“SCY”) are the data controller (see contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The SCY comply with our obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
- To administer membership records of the SCY
- To fundraise and promote the interests of the SCY;
- To maintain our own accounts and records;
- To inform you of news, events, activities of the SCY;
- To capture data of historical interest including testimonials of current and deceased members and for inclusion in publications and articles relating to the history of the SCY;
4. What is the legal basis for processing your personal data?
To keep you informed of news, events and activities relevant to your membership of SCY
Processing is carried out for the legitimate interests of a not-for-profit body; the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes) and there is no disclosure to a third party without consent.
5. If you’re 16 or under
If you’re aged 16 or under, you must get your parent/guardian’s permission before you provide any personal information to us.
6. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the SCY in order to carry out a service to other SCY members or for purposes connected with the SCY such as historical research or arranging society activities and event. We will only share your data with outside third parties with your consent.
7. How long will we keep your information?
We hold only a limited amount of data which we retain as a valuable historical record.
8. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for us to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to lodge a complaint with the Information Commissioners Office.
9. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
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Such information will not identify you personally; it is statistical data about our visitors and their use of our site and general internet use.
We have no direct control over the information that is collected by means of these cookies. We may use the data collected by third parties to analyse how visitors interact with the websites so that we can continue to develop and improve our services.
11. Third party links
You might find links to third party websites on our website. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
12. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the SCY Secretary
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
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Where we send your data
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